Configuring Outlook 2003 or XP for Gmail POP3 Access

Nov 2, 2009

Posted by bogonko

In this post we are going to demonstrate how you can configure your outlook 2003 for Gmail pop3.

step 1
To start off start the microsoft outlook application...

note
You must have an existing gmail account or create one here

step 2
from the main Outlook window, go to Tools -> Email Accounts... as shown bellow


step 3
On the Outlook popup window, select "Add a new e-mail account" option buttton and click on Next.


step 4
On the server type step, select POP3 for the Outlook email account type, then click on Next. There is no need to select the IMAP type, because the Gmail web based account will anyway keep a copy of all emails, just like an IMAP account would do.

Enter your Gmail account information here for Outlook 2003.

step 5
Enter your name as you want it to be appear on the "From field of messages" into the name field.

Step 6
Enter your full Gmail email address, which is your username followed by "@gmail.com", in the E-mail Address field.

Step 7
Enter your Gmail username in the User Name field.

Step 8
If you want to be logged in automatically each time you click send/receive, check the remember password checkbox. But you can leave it blank so that you can be prompted to enter your password each time you start outlook.
But i would prefer you don enter your password at this point.

Step 9
Enter "pop.gmail.com" in the Incoming mail server (POP3) field.

Step 10
Enter "smtp.gmail.com" in the Outgoing mail server (SMTP) field.

Step 11
Click More Settings to open the Internet E-mail Settings dialog box.

Step 12
Click the Outgoing Server tab and check "My outgoing server requires authentication" check box, also Select Use same settings as my incoming mail server.

Step 13
Click the Advanced tab and Under Incoming server (POP3), set This server requires an encrypted connection (SSL) check box.
Under Outgoing server (SMTP), set the This server requires an encrypted connection (SSL) check box.

Step 14
Change the number in the Outgoing server (SMTP) field to 465, then click OK.

Step 15
Click Test Account Settings. After a moment you should see a message that says all tests were completed successfully. If not, go back to the start of this procedure and check your work over...

Step 16
Once you see the success message, click Next then Finish.

Now you are ready to go...
Now you can use the CTRL-1 keyboard shortcut to go to the Mail view.

Next press F9 to send and receive all mails from your gmail account depending with the settings in your gmail. If your emails are downloaded then that will show that you were able to successfully configure Gmail for Outlook.